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Employer User Policy | Career & Life Design | Fort Lewis College

Employers Employer User Policy

Employer User Policy

The Career & Life Design Center at Fort Lewis College makes facilities and services available to all bona fide employing organizations with full-time, part-time, or summer jobs; or internships. Therefore, it is essential that employers using campus facilities under this policy will interact with students, alumni, and Career & Life Design Center staff professionally and ethically. The following guidelines govern the manner in which employers may use The Career & Life Design Center to access candidates, in keeping with the mission and purpose of the Center and Fort Lewis College. Employment professionals participating in any Career & Life Design Center services or resources are required to be working within a framework of professionally accepted recruiting, interviewing, and selection techniques as stipulated in the NACE Principles for Ethical Conduct.

Legal and ethical restrictions

  • To protect our students, the Career & Life Design Center reserves the right to refuse service to employers due to: dishonesty; breach of confidentiality; fraud; misrepresentation; abuse or other harassment of Fort Lewis College, alumni, or staff; or any other violation of FLC rules and regulations, local, state or federal laws.
  • Employers are not eligible to use the Career & Life Design Center if they:
  • Have been judged by a court of law in the United States to be engaged in illegal activities
  • They are involved in strikes and are hiring for positions that are included in the affected bargaining units
  • Request personal data (i.e. social security number, bank account information) at the time of application
  • Do not adhere to local mandates regarding public health and safety in their office environments.

Diversity, equity, and inclusion

  • To protect our students, employers are expected to:
  • Act without bias when screening candidates, interviewing and making employment decisions.
  • Ensure equitable access to opportunities without discriminating on the basis of race, gender, gender identity, ethnicity, sexual orientation, religion, national origin, disability, age, economic status, or veteran status.
  • Proactively be addressing inclusivity and diversity.
  • Provide screening, interviewing, and workplace environments free of sex- and gender-based violence and harassment.
  • Provide reasonable accommodations upon request.
  • Follow the equal employment opportunity and affirmative action principles set forth by Fort Lewis College and the National Association of Colleges and Employers (NACE).

Network marketing & similar organization

  • These Organizations are not considered “employers” by the Career & Life Design Center and are not eligible to participate in on-campus interviewing, resume referrals, job listings, employer presentations, and/or sponsorships for on-campus activities. The Career & Life Design Center considers organizations that engage in either or both of the following to be Network Marketing Organizations:
  • Sponsoring or hiring an individual to set up his/her own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business.
  • Requires initial cash or capital investment, account balance or similar fiscal requirements from this individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may include but is not limited to such things as direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.

Unpaid internships at for-profit organizations

  • FLC Career & Life Design Center posting policies are in alignment with US Department of Labor rules about unpaid internships at for-profit organizations. As such, we do not post unpaid internships at for-profit organizations.  
  • Please note that academic credit is not a form of compensation for internships but rather a cost to the student paying tuition to enroll in the internship class. While students benefit from the class experience, it doesn’t substitute a wage for their completed work.

Handshake employer requests – minimum posting requirements

In order to vet opportunities appropriately and confidently for our students, employer requests to connect on Handshake must demonstrate ALL of the following minimum requirements:

  • A complete contact name (both first and last)
  • A well-written company description
  • A corporate address (residential/private addresses cannot be accepted)
  • An email address with a listed domain that matches the company name and website (i.e. johnsmith@acompany.com and www.acompany.com)
  • A dedicated company website that matches the company name and is functional. Facebook/LinkedIn/Twitter company pages are not sufficient.
  • A business license from the state in which your company operates their business

Start-ups

  • The Career & Life Design Center has established these criteria for identifying appropriate entrepreneurial employment opportunities for promotion through its services. Start-ups must have progressed sufficiently in their business development process so that they can:
    • Provide a company name, business address, website and email address, and identify a principal as the key contact;
    • Verify that they are not seeking potential partners or investors;
    • Confirm that they have obtained the necessary business licenses and Tax ID’s as well as sufficient funding, including identifying their funding model and investors, if requested;
    • Offer positions for pay, not just for equity; pay must meet state minimum-wage expectations.
    • Provide clearly defined organization and position descriptions in Handshake.

Intellectual property

For any roles in which a student would be involved in the development of ideas, processes or protocol that could lead to actual technology, patentable subject matter, copyrighted materials or trade-marks or other Intellectual Property (IP) considerations, we require that the student be working with a FLC Faculty Member Sponsor throughout the duration of the experience.

Commission

Employers using the Career & Life Design Center’s services will offer regular/base salaries for positions. A draw against future earnings does not constitute a salary. Employers offering commission-based positions may post job listings at The Career & Life Design Center provided they are full-time career opportunities. No commission-based part-time or internship positions will be posted unless approved by The Director of the Career & Life Design Center on a case-by-case basis.

Fees charged to candidates

Employers that require students or alumni to purchase a franchise, purchase supplies, pay for training or orientation, invest or pay a ‘start-up’ or application/access fee as a condition of employment, will not be allowed access to any Career & Life Design Center services or provided sponsorship by the Center. Because it is ultimately a student’s decision to participate, organizations are free to recruit UW students through means outside of The Career & Life Design Center.

Third-party employers

  • Employment agencies, temporary agencies, and search firms are eligible to utilize a limited selection of our services but MUST abide by the guidelines outlined below.  By choosing to move forward with Career & Life Design Center recruiting opportunities, you agree to these guidelines.
    • Third-party employers may post positions through the Career & Life Design Handshake portal, understanding that the client’s name must be disclosed if requested by the Center.
    • Third-party recruiters may participate in Career & Life Design Center job and internship EXPO; the name of employers a Third Party recruiter is recruiting on behalf of should be made available to any candidate or Career & Life Design Center representative who inquires.
    • Third-party recruiters sourcing candidates for internal positions at their own organizations may make use of the Career & Life Design Center’s On-Campus Interview Program.
    • Under no circumstances may fees be charged to candidates.
    • The Career & Life Design Center reserves the right to verify any client information provided by a Third Party Recruiter and reserves the right to enact further allowances or restrictions at their discretion.

Adult entertainment

Employers may not post any positions related to the adult entertainment industry.

Job offers

It is imperative that candidates have a substantial response time to make an informed decision once an offer has been extended. We recommend that you allow sufficient time for students to reflect, consult trusted connections, and make an informed decision. Additional considerations can be found at the NACE website. 

Confidentiality

Employment/recruitment professionals will maintain the confidentiality of student/alumni information regardless of the source and will not release it to any other organization without the prior written consent of the student/alumni.

Use of alcohol

The use of alcohol by minors at any point during on-or-off-campus recruiting is prohibited. Any organization violating this policy will no longer be eligible to participate in career events or programs and will be removed from the Handshake platform.

Reporting and hiring information

The Career & Life Design Center requests employers to inform us of all offers of employment that are extended to students in order to help maintain accurate statistics regarding student employment. Employment records are kept confidential & used only for statistical purposes only.